Online reservation system for conference & meeting rooms
Our free plan is free forever.
Facility scheduling made simple, streamlined and stress-free
Effortlessly manage your space with our booking system. Schedule availability and capacity for each room, set up recurring meetings, and adjust room configurations for specific meeting needs.
Automatically sync bookings with calendar apps to avoid double-booking. Integrate with payment systems for conference room services and use SMS and email for booking confirmations and reminders.
Get started from just $ 9 per month with a plan that scales with your business needs. Whether you’re a small business or a large corporation, our service accommodates your room booking requirements without breaking the bank.
Features of our software for booking conference & meeting rooms
Customer self-booking
Save time by pre-defining how and when customers can book or reschedule rooms without your involvement
Adapts to your business
All the functionality you need for conference & meeting rooms such as a centralized dashboard where you can define the availability of each room, set up time slots, and manage reservations
Meeting room configuration
Automatically add buffer time between booking slots to allocate time for setting up, cleaning up or resetting the room and equipment
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as required AV equipment or catering services
Add to your website
Display on a tablet at the entrance of a room. Or integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin
Confirmations & reminders
Send automated email/SMS reminders for meeting room bookings. And send automated follow-up messages for further instructions.
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of bookings, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar so that appointments there show up as unavailable on your SuperSaaS schedule
User management
Create user groups to only allow certain customers to book specific meeting rooms or meeting room resources.
Reporting & analytics
Find out your busiest hours, most frequently booked meeting rooms and other booking statistics to monitor usage or export to a different format
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Why online reservation of meeting rooms makes so much sense
Your customers booking rooms 24/7 online
With online reservation software you can easily let customers book rooms online at any time. Through automation you save time, ensure your rooms are utilized to maximum capacity, and offer extra service to customers.
- Increase satisfaction: allow customers to make reservations and reschedule when it suits them best.
- Reduce no-shows: automatically send booking confirmations and reminders shortly before the reserved time.
- Buffer time: automatically add buffer time between booking slots to allocate time for setting up, cleaning up or resetting the room and equipment.
- Recurring bookings: use the system for single reservations or for recurring bookings.
A variety of commercial opportunities
Let the system take care of payment upfront, but also discover new commercial opportunities.
- Pricing rules: apply price rules to allow members to book for free or use credits and to have non-members pay upfront, or set peak and off-peak rates.
- Promotions: attract new customers by creating your own sales coupons and promotional offers (e.g. “First booking free” or “Rent 10, get 1 free”).
- Cross selling: let customers easily add resources to their reservation, such as a projector or conference phone.
- Events: use SuperSaaS also as a registration system when you’re organizing events.
An online reservation system is a great fit for facilities management
Many of our customers are in facilities management or running a meeting room reservation business. Based on their feedback we have optimized and added features over many years so the system now covers any scheduling need your business may have.
- Unlimited: there are no limits on the number of schedules or resources on all of our paid packages.
- Handle cancellations: determine if and how far in advance reservations can be changed or canceled.
- Internal notifications: send automated messages via Slack or email to relevant staff members for cleaning the room after the meeting or to the IT team for setting up the projector for the next appointment slot.
- On-the-spot: use QR codes or tablets next to rooms for on-the-spot reservation.
Easily add online booking to your website
Don’t take it from us,
take it from our customers
- Meeting rooms
- Online rooms
- Conference rooms
- Event venues
- Co-working spaces
- Classrooms
- Desks
- Office resources
- and more…
Connect your appointment schedule with your favorite apps and software
The online appointment scheduling system that allows you to integrate with your favorite apps and software
Microsoft Outlook
Zoom
WordPress
Instagram
Twilio
PayPal
Stripe
The benefits for your business
Increased efficiency
Automating the booking process removes the need for someone to manually take calls and coordinate schedules, saving time and reducing human error such as double bookings.
Better service
Instant appointment booking at any time eliminates the need for back-and-forth communication. This kind of self-service capability is usually preferred by customers in today’s digital world.
Decreased No-shows
Automatic reminders through emails or text messages significantly cuts down on forgotten or missed appointments, making sure that your business operates at maximum capacity.